Part II - Dates
Rule 1. The preferable form for the date of a letter is the one-line date line, with the name of the month written first, followed by the day and the year. When the day follows the month, do not use the abbreviations st, nd, rd, or th after the figure representing the date.
January 1, 2011 February 22, 2011 March 23, 2011 April 4, 2011
( Not: January 1st, 20__ February 22nd, 20__ March 23rd, 20___ April 4th, 20__ )
In the body of the letter, the same form is used:
I refer to your letter of May 2 regarding . . . .
The meetings are scheduled for June 3, July 4, and August 5.
Whenever the figure indicating the day precedes the name of the month, no punctuation is used.
6 September 20__ 7 October 20__
Rule 2. When the day of the month is written alone or when it precedes the month, it may be spelled out or written in figures with st, nd, rd, or th added.
I received your letter of 1st February.
The package was shipped on the 22nd of March.
The meeting was held on the 3rd of April.
The chairman will head the inagural on the 24th of May.
Some authorities recommend spelling out the days of the month from the first to the ninth and using figures from the tenth ( expressed 10th ) to the thirty-first (expressed 31st ).
Do not express dates entirely in figures in the body of a letter. It is permissible to use all figures for dates in bills of ladings, invoices, statements, and the like.
We confirm your order of May 10, 2011, for ten boxes of . . . .
( Not: We confirm your order of 5/10/2011, for ten boxes of . . . . )
Rule 3. It is preferable in all business writing to express the century in figures rather than by using an apostrophe.
December 8, 2010 ( Not: December 8, '10 )
The apostrophe may be used in reference to the year of graduation from school or college.
He is a graduate of the Class of '80.
Rule 4. It is customary in formal letters to spell out all dates.
Mr. and Mrs. Arturo C. Fortin
request the company of
Mr. and Mrs. Rodolfo L. Castaneda
at dinner on Saturday, the second of April,
at seven-thirty o'clock
28 Sunset Drive
Lakeside Hills, Antipolo City
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