Before you start making a letter, you may want to ask yourself:
To whom am I writing?
What is the objective of my letter?
How shall I make clear this purpose?
Make an outline
After you have considered these questions carefully, your next step is to know what you are going to say and how you are going to say it. I suggest that you gather your thoughts first, then make an outline of your ideas and you will find it a great help in thinking through your subject. It will give you an opportunity to choose your ideas well and arrange them in a way that is most emphatic.
Draft your letter
After you have outlined your ideas, you are now ready to make your first draft. Write fully and freely. Be creative! Expand those ideas you made in your outline. Put those ideas on a paper, and fine phrase them until you revise. If you attempt to organize your ideas and phrase your material at the same time, you will be confronted with creating on the one hand and articulating on the other with the most likely end result that neither will be well done.
Revise your draft
In revising your draft, consider those qualities that I have outlined in my previous blog, "Effective Letter Writing". Check your draft if your English is clear, your letter concise and correct, concrete, the tone cheerful and courteous, considerate of the point of view of your reader, original in expression, thus giving your letter a distinctive touch of your character. The idea of editing and revising your draft is to make certain that before your letter leaves your desk, it incorporates all those qualities essential to effective expression.
Your final draft
Your final draft should now be free of any error in grammar, sentence and paragraph structure including punctuation and capitalization. There should be no room for misspelled words, no ungrammatical expressions, no faulty phrasing. Moreover, the physical appearance of your letter should be neat and attractive.
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